Glenn’s “Editing
Using Word’s Track Changes” Document (5/6/04)
In editing the document of interest, please note that I am
using Microsoft Word's "Track Changes" feature. This feature
exists under the "Tools" menu. Basically, it allows me to make
non-permanent, marked, changes in a document. You can then use that same
feature to either accept or ignore each suggested change.
To do so, follow the following steps:
1. open the document with Word
2. Open the "tools" menu
3. Click on 'track changes'
4. Open the 'accept/reject changes' dialog box.
5. You now have several options including:
A. Review one change at a time Click Next Change or Previous
Change on
the Reviewing toolbar.
B. Accept the change Click Accept Change on the Reviewing
toolbar.
C. Reject the change Click Reject Change on the Reviewing
toolbar.
D. Accept or reject all changes in one pass On the Tools menu,
point to
Track Changes, click Accept or Reject Changes, and then click Accept All or
Reject All (not suggested for your current purposes!)
E. If you change your mind, you can click Undo.
6. To go back to working on the file without the track-changes option in effect,
A. go to ‘tools’ on the menu up top.
B. choose ‘track changes’ option
C. untoggle (i.e., ensure that there is no check in) all three options (including ‘track changes while editing,’ ‘highlight changes on screen,’ and ‘highlight changes on printed document).
D. you’re all good!
When appropriate, general comments in paragraph form may exist in various
parts of the manuscript as well -- I suggested printing such comments and then
'rejecting the change' to delete from manuscript.
I hope that's all clear -- once you get into it, actually, it's all somewhat
self-evident.
Let me know if I can be of any help with this process at this point.
Glenn
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